PRIVACY & COOKIES NOTICE
Version dated : 2023
We respect your concerns regarding the protection of your privacy and personal data. This Privacy Notice (the “Notice”) sets out what information is collected and how your personal data is processed.
We remind you that the purpose of this Site is to provide an open database (the BOLD open database) that relies on the free exchange between users registered on the Site of the information contained there, in particular by “Entrepreneur” Profiles, which includes personal data.
The Site also offers registered users (investors, entrepreneurs, academics, journalists, research, corporate, student or other institutes) the ability to export the data contained within the BOLD open database. The Collaboration Charter and Terms & Conditions of Use outline the terms of data usage that must be respected, in particular the ban on using this data for marketing purposes, the requirement to use the data for the benefit of women entrepreneurs, and the obligation to share analyses, results, work and/or publications resulting from the database information.
At the end of this Notice, you will also find some guidance and good practice regarding the protection of your personal data.
Identity and contact details of the data controller
The website https://www.boldopendatabase.com/en that puts the BOLD open database together (the “Site”) is operated by MHCS, a French company with headquarters at 9 Avenue de Champagne, 51200 Epernay, registered under the number 509 553 459 RCS Reims, (“Veuve Clicquot” or “we”) in its capacity as data controller for the purposes of applicable data protection laws and regulations, including the General Data Protection Regulation (GDPR) of 27 April 2016.
How is your personal data collected and used?
We collect your personal data directly from you when you use the Site or automatically when you access the Site.
Depending on the profile you choose on our Site (“Entrepreneur” or “Visitor”), we may collect and process the following categories of personal data:
Information you provide:
- Identification data such as your first name, last name, title, date of birth, country of residence, email address and photo;
- Professional data: name of your business/name of your employer, position held, your business’ legal and financial information (creation date, legal status, location(s), email address, phone number, revenue, industry, workforce, funding), professional social media accounts, website, media coverage of your business;
- Your training and professional skills: educational background, higher education institutions attended, languages spoken;
- Your requirements, preferences and areas of interest.
Information collected automatically:
- Login data such as your IP address, terminal characteristics and connection logs.
Grounds and purposes for processing your personal data
We collect and process your personal data when we have the legal grounds to do so. Each legal basis and the related purposes are specified below:
Your prior consent (Art. 6 (1) (a) GDPR), in order to:
- Use certain types of cookies. For more information regarding cookies, you can consult the Cookies Notice
- Send you information about our news and events (newsletters, invitations and other publications);
- Facilitate inter-profile (indirect) contact;
- Run satisfaction surveys (where consent is required).
Regarding the purposes for which you provided your consent, you can withdraw this consent at any time (without calling into question the processing done prior to this withdrawal) by contacting us at the address given below (“Contact details of the data protection officer (DPO)” section) or by unsubscribing via our communications.
Fulfilment of a contract with you or precontractual measures taken at your request (Art. 6 (1) (b) GDPR), in order to make the Site available, maintain it and improve it with the particular aim of allowing you to:
- Create an account on the Site then manage it;
- Access the Site, in particular the Open Database;
- Identify and value you when you have chosen the “Entrepreneur” Profile, which implies the possibility for any user registered on the Site to access the personal data that you have agreed to share via the Site (see the “Recipients of personal data” section) and to use it to strengthen the network of women entrepreneurs;
Legitimate interests, in order to: (Art. 6 (1) (f) GDPR):
- Ensure the security of our Site and its users and the compliance with our Terms & Conditions of Use;
- Produce statistics;
- Create your profile based on your information;
- Run satisfaction surveys where consent is not required;
- Detect and prevent fraud.
Compliance with our legal obligations (Art. 6 (1) (c) GDPR), in order to:
- Process all claims, comply with our legal obligations and ensure the defence of our interests in the event of litigation or legal proceedings.
When we ask you to supply us with personal data, we will make it clear whether it is obligatory or optional and the consequences if you refuse (for example, that we will not be able to process your request).
Recipients of personal data
In accordance with current law, we may share your personal data with:
- Our subcontractors, service and hosting providers;
- All authorities, jurisdiction or any authorised third parties, when the communication of personal data is required by law or a court order, or if this communication is required to ensure the protection and defence of our rights;
- All buyers in the event of Veuve Clicquot’s restructuring, including the complete or partial selling of assets, mergers, absorption and acquisition, demergers and more generally any reorganisation operations.
Personal data transfers
We may transfer personal data to countries outside the European Economic Area (“EEA”), including to countries which have different data protection standards to those which apply in the EEA. Any transfer of your data outside the EEA is covered by appropriate safeguards (conclusion of the European Commission’s standard contractual clauses) compliant with applicable legislation regarding personal data protection. You may request a copy of the applicable safeguards (by contacting us as outlined below).
For any questions concerning personal data transfers outside the European Economic Area, you can contact us at the address given below (“Contact details of the data protection officer (DPO)” section.
Personal data retention periods
Your personal data will be kept for the time necessary to carry out purposes for which they were collected (cf. table below) unless you request its erasure, you withdraw your consent or there is a legal obligation to keep them for a longer period. They will be deleted at the end of this period or within one (1) month of any erasure requests.
The data retention periods are listed in the table below.
Please note, your data will be destroyed within one (1) month maximum from the date you requested to unsubscribe.
Data retention period
Creation and management of your account on the Site > Deletion after three (3) years of inactivity.
Management of legal claims and compliance purposes > Duration of the claim and five (5) years from the date of its resolution. Duration of the claim and five (5) years from the date of its resolution.
In the event of legal action: duration of the procedure until full execution of the Court decision or settlement agreement. > Sending of information about Bold by Veuve Clicquot news and events Unless you unsubscribe, three (3) years from the date of your last contact with Bold by Veuve Clicquot. >
Security and integrity of the Site > Three (3) to six (6) months depending on the security and integrity operations carried out.
Fraud prevention and detection > Three (3) to six (6) months depending on the investigations carried out and the duration of the legal proceedings (if there are legal proceedings).
Amendments to our Privacy & Cookies Notice
We may occasionally modify this Notice.
We encourage you to check this page regularly to make sure you agree with any changes.
You will be informed of any changes via a specific note on our Site (particularly via the updating of the date located at the top of this Notice) or via email. We may also request your consent where necessary.
You have the right to access and rectify your data, as well as the right to request its erasure, to object and restrict its processing or to request portability within the limits provided by law, subject to compelling legitimate reasons for which we could justify retaining your personal data.
In order to respond to your request, we may need you to provide proof of identity. We may also ask you for additional information or supporting documents. We will endeavour to respond to your request as quickly as possible.
At any time, you can opt out of receiving our communications with offers, news and events by using the hyperlink provided for this purpose in each email addressed to you or by sending a letter or email to the addresses below.
You also have the right to give us specific instructions concerning the future of your data after death.
These rights may be exercised at any time by sending a letter or email to the “Data protection officer (DPO)” at the address given below (“Contact details of the data protection officer (DPO)” section).
Contact details of the data protection officer (DPO) and your right to lodge a complaint
For any questions about the collection and processing of your personal data, you can contact the Veuve Clicquot Data Protection Officer at the following address: “Data Protection Officer (DPO)”, 38 Rue de Sèvres, 75007 PARIS or by email firstname.lastname@example.org.
You also have the right to lodge a complaint with data protection authorities, in particular the authorities in your usual country of residence, your place of work or where the alleged violation of rights occurred, if you feel our data processing violates applicable data protection laws and regulations.
For example, if you reside in France, you can contact the Commission Nationale de l’Informatique et des Libertés (CNIL) at 3 Place de Fontenoy - TSA 80715 - 75334 PARIS CEDEX 07.
What are cookies?
A “cookie” is a piece of information, like a tag, which is stored on your computer, tablet or phone when you visit a website. It can help identify your device—like your computer, tablet or phone—whenever you visit that website.
What are cookies for?
- Give you a better experience when browsing the Site;
- Allow you to set your preferences (login information, choosing a country and language);
- Guarantee the Site’s safety;
- Monitor and improve the services offered on the Site;
- Collaborate with our partners and evaluate our marketing operations.
What information do cookies contain?
A cookie will primarily contain:
- The name of the website it comes from;
- How much time the cookie will be stored on your device;
- A unique number, usually randomly generated.
The cookies we use on the Site
We use the following categories of cookies on our Site:
- Category 1: Strictly Necessary Cookies
These cookies are essential for enabling you to browse the Site and use its features. Without these cookies, services you request, such as remembering your login details, cannot be provided.
- Category 2: Performance Cookies
- Category 3: Functionality Cookies
These cookies remember choices you make, such as the location you’re logging in from, your language preferences, your search criteria regarding products or services. This information can be used to provide a more personalised experience that is relevant to your needs. The information collected by these cookies can be anonymised and cannot track your browsing activity on other websites.
- Category 4: Targeting or Advertising Cookies
These cookies collect information about your browsing habits in order to make advertising more relevant to you and your areas of interest. They are also used to limit the number of times you see an advert and to measure the effectiveness of an advertising campaign. These cookies are usually placed by third-party advertising networks. They remember the websites you visit, and this information is shared with third parties like advertisers. For example, we use third-party cookies to provide you with personalised adverts when you visit other websites.
- Category 5: Social Media Cookies
These cookies allow you to share content from the Site on social media like Facebook or Twitter. These cookies are not managed by Veuve Clicquot. We invite you to consult the privacy notices of the relevant social media networks to find out more about how their cookies work.
You can access the list of the cookies we use and manage your consent by clicking on Cookie Settings here. We use our own cookies as well as cookies set up by third parties (our partners).
For how long are cookies stored on my device?
Session cookies are only stored on your device for as long as your browser session lasts. They are not stored on your hard drive. They are usually used to track the pages you visit so that you can be offered a more personalised experience when using the Site.
Persistent cookies are stored on your device’s hard drive until you delete them, or they reach their expiration date. These cookies may, for example, be used to remember your preferences when using the Site. This information collected by the cookies is stored for twenty-five (25) months maximum and the lifespan of these cookies will not exceed thirteen (13) months from the date of consent.
What can I do to manage the cookies stored on my device?
- You can go to our Cookie Settings to change your preferences and see the complete list of the organisations using cookies on our Site by clicking here.
- You can go to the “Help” section of your browser (computer, tablet or phone) to find out how to change your cookie preferences. Many browsers have a setting for managing cookies so you can express your preferences.
What happens if I don't accept cookies?
If you decline cookies, some aspects of the Site may not work on your device, and you may not be able to access certain areas of the Site. For an optimal browsing experience, we recommend accepting cookies.
Some guidance and good practice regarding the protection of your personal data
Make sure you understand and comply with the Terms & Conditions of Use, Collaboration Charter (especially regarding the data extraction rules), and this Privacy & Cookies Notice.
Do not falsify the data you provide on BOLD.
Do not share any sensitive information, for example concerning your political opinions, religious or philosophical beliefs, trade union memberships, your racial or ethnic background, data concerning your health, love life or sexual orientation.
Use a strong password and be sure to keep it secret.
Do not use BOLD for any reason unrelated to its intended purpose.